KEY PURPOSE:

To provide general administrative assistance to the Private Wealth Team including: Managing Directors and Directors

KEY TASKS AND RESPONSIBILITIES:

• Collaborating closely with the Managing Directors and team members, we ensure business operations are seamlessly organised and run like clockwork
• Arranging meetings, lunches etc. Responding to meeting requests in a timely manner, ensuring appropriate materials are prepared ahead of meetings
• Monitoring daily inbound and outbound emails on a timely basis to ensure that all communication is dealt with promptly
• Handling email and telephone communication and being able to sort and prioritise according to importance
• Ability to spot ‘stress points’ and arranging calendar accordingly to ensure efficient management of individuals' time
• Confidence to ask questions where briefs/instructions are unclear
• Dealing with confidential matters with a very high level of professionalism, discretion and confidentiality
• Complete expense claims in a timely manner
• Providing ad-hoc administrative support to other teams and EA coverage where required
• Maintain departmental databases including Salesforce
• Prepare and bind investor presentations

EXPERIENCE AND SKILLS:

ESSENTIAL

• Strong Microsoft Office including Word, Outlook, PowerPoint and Excel
• Previous experience providing administrative support to up to 6 individuals
• Excellent written and oral communication skills
• Excellent organisational skills with strong attention to detail
• Previous experience in financial services

DESIRABLE

Databases : Salesforce and Cvent

COMPETENCIES (key behaviours):

• Quick grasp of needs and concepts
• Ability to work under pressure and multitask
• Efficient and able to prioritise effectively
• Takes responsibility for tasks to completion
• Strong work ethic - hardworking, enthusiastic individual with a very positive attitude
• Team-player, willing to help colleagues on ad hoc tasks
• Self starter, able to take the initiative and work independently
• Very high level of discretion and professionalism
• Flexible and proactive approach
• Ability to deal with ambiguity and to deal with / manage challenging stakeholders

Base pay range for this position is between $80,000 and $90,000.

The base pay range, if hired, will be determined but not limited to a number of job-related factors including: experience, skills, qualification and location. The fixed pay range is only a part of the overall compensation package and does not include any benefits or other forms of possible remuneration.

Coller Capital is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We consider qualified applicants without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are dedicated to complying with all applicable laws of the respective jurisdiction in which we operate.