Key Purpose:

Perform Accounts Assistant duties such as processing invoices, payments, staff expenses, etc.

Assist the team to facilitate timely and accurate preparation of financial and monthly management accounts, general reporting and analysis, etc.

KEY TASKS AND RESPONSIBILITIES:

• Processing invoices – logging in SUN, liaising with suppliers and internal departments to resolve any queries and ensuring invoices are approved and paid on time.
• Processing staff expense claims – checking expenses have been entered correctly and are in line with the company policy, liaising with claimants and approvers as necessary.
• Providing support and backup to the legal & professional invoicing process which will involve working with colleagues in Guernsey and the Legal and Finance teams in London to ensure timely resolution of queries, approval and payment of invoices.
• Assist in the month end process - preparing accruals and prepayments journals, checking and uploading trial balances for overseas entities into SUN alongside other month end postings.
• Maintaining the fixed asset register – registering acquisitions and disposals, establishing depreciation in accordance with the asset classification and posting monthly depreciation journals.
• Reconciling LP meeting costs, preparing reports and working with Marketing and Finance departments to ensure timely reimbursement of recoverable expenses from the funds.
• During the fundraising process, reconciling recoverable costs and preparing reports to facilitate timely and regular reimbursement from the GP.
  Performing monthly reviews of creditor and debtor account balances to check for debit/credit balances.
• Contributing to projects to help the team improve our processes, systems and efficiency.
• Tasks such as dealing with requests to use the company credit card are in line with company policy, etc.
• Assisting in the preparation of the Quarterly VAT return
• Assistance in upcoming expense software update and automation of financial statement production.

Essential:

• Extensive experience in an accounts assistant or similar role.
• Experience of accounting systems.
• Experience of staff expense processing systems.
• Proficient user of Excel.
• Strong knowledge and experience of other main MS Office applications.
• US Payroll experience would be desirable

Competencies:

• Good communicator, confident and comfortable dealing with staff at all levels.
• Actively engages in building strong working relationships across the company.
• Proactive, uses initiative and able to work independently.
• Able to multi-task and prioritise as appropriate.

Coller Capital is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We consider qualified applicants without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are dedicated to complying with all applicable laws of the respective jurisdiction in which we operate.

We encourage all qualified applicants to apply and we will provide reasonable accommodations for individuals with disabilities to participate in the application process.

Please let us know if we can make any reasonable adjustments at interview in order to fully support and promote your talent.